Privacy Policy

bilz.ai helps businesses recognize and manage invoices and related documents. This Privacy Policy explains what personal data we collect when you use our service, why we use it, and what rights you have. By using bilz.ai you agree to the practices described below.

bilz.ai is operated by:

We collect only what we need to provide and improve the service:

• Account information — your name, email, company name and basic billing details.
• Documents you upload — invoices and other business documents, plus the data we extract from them (suppliers, line items, totals, etc.).
• Integration data — credentials and information from services you choose to connect (e.g., your POS, email, cloud storage).
• Payment information — handled by our payment provider; we don't store full card numbers.
• Usage data — basic technical information such as IP address, browser type and how you interact with the service.

To run bilz.ai we rely on trusted third-party providers for things like document recognition (AI), payment processing, hosting, and email delivery. We share data with them only to the extent needed to deliver the service, and we choose providers that meet appropriate security and data-protection standards.

We use your data to:

• Provide and operate the service, including document recognition and management.
• Sync data with the systems you choose to connect.
• Process payments and manage your subscription.
• Send important service messages and respond to support requests.
• Improve the service and keep it secure.
• Comply with our legal obligations.

Under the EU General Data Protection Regulation (GDPR), we process your data based on:

We share your data only when necessary:

• •With trusted service providers that help us run bilz.ai.
• •With other systems you choose to connect to your account.
• •When required by law or to protect our rights and users.

Our infrastructure is based in the European Union. Where data is transferred outside the EEA, we use safeguards required by EU data-protection law.

You can ask us at any time to:

We keep your data for as long as your account is active and you continue to use the service. After you close your account, we delete or anonymize your data, except where we're required to keep certain records (for example, billing and tax information) for a longer period under applicable law. You can request earlier deletion at any time.

We take reasonable technical and organizational measures to protect your data, including encryption in transit, restricted access controls, and ongoing security reviews. No system is perfectly secure — if you suspect a problem with your account, please contact us right away.

If you have any questions about this Policy or your personal data, please get in touch:

We may update this Privacy Policy from time to time. The “Last updated” date at the top reflects the most recent revision. If we make material changes, we'll let you know in advance.